Under Core Funding, in which over 93% of the sector participates, providers agree that all deposits must be returned to the parent/ guardian once the child’s registration is approved on the Hive or within four weeks of the child taking up the place, whichever is sooner.
Additionally, providers must agree that they will not charge any non-refundable deposits (including administration/registration fees/waiting list fees, etc.) to parents/guardians in respect of their early learning and childcare service for which the deposit was paid.
In instances where a child does not take up a place for which a deposit was paid, there is no onus on a provider, under the Core Funding rules, to return the deposit to the parent/guardian.
The Department is committed to ongoing engagement on this matter and will consider wider changes to Core Funding deposit rules for the 2026/2027 programme year. These considerations will include a review of the restrictions around deposits.
Work on reviewing Core Funding policy for Year 5 is ongoing. Full details of Core Funding 2026/2027 will be made available to the sector in the coming months.
In relation to ECCE deposits, an ECCE Approved Provider may charge a refundable booking deposit to hold an ECCE place for a child. The maximum deposit a provider may charge is equivalent to 4 weeks ECCE payment. The full ECCE deposit must be returned to the parent once the child's ECCE registration is approved.
The National Childcare Scheme (NCS) does not stipulate any rules regarding deposits except in relation to sponsored children, where it is not permitted to charge deposits.