Many families avail of the National Childcare Scheme (NCS) as a way to reduce the cost of their early learning and childcare. NCS subsidies are awarded as an hourly rate, along with a maximum number of weekly hours that the subsidy will be paid for. It is between the parent and provider to agree on the hours of early learning and childcare based on the family's requirements and what sessions the provider can offer.
The accurate recording of a child’s attendance is a core obligation under the Child Care Act 1991 (Early Years Services) Regulations 2016 for early years providers and is one of the conditions set out in the NCS funding agreement.
With this said, the rules of the Scheme are designed to be very flexible. Children can under-attend services for a consecutive 12 weeks before action is taken. The Department recognises that there are many reasons why a child’s attendance may be occasionally less than their agreed hours. For instance, a parent may be able to collect their child earlier than usual because of changes in their work pattern. It is only if continual under-attendance is recorded for a consecutive 12 weeks that the award will be revised to reflect the child’s actual hours.
In full detail, if a child attends fewer than their agreed hours for a consecutive 8 week period, the provider must notify the scheme administrator and a warning will issue to the parent alerting them to the situation. At this point, if the child attends their agreed hours for a full week after this warning is issued, then no further action is taken. However, if the under-attendance continues for a further four consecutive weeks, the number of subsidised hours awarded under the Scheme will be revised to reflect the average number of hours that were actually attended by the child over the previous 12-week period.
In some cases, the provider can apply for an exemption based on special circumstances that allows the child to under-attend for a further 4 consecutive weeks, for a total of 16 weeks under-attendance. Special circumstances may include the need to attend certain medical or therapeutic appointments. This 4 week exemption may be further extended indefinitely.
The accurate monitoring of attendance is a key financial and governance control to ensure that Exchequer funding is used responsibly, and not to fund full-time places in respect of a child actually attending part-time hours.
Finally, I would note that the Department will soon commence an evaluation of the NCS. This will include consultation and engagement with parents, educators and representative organisations. This evaluation will examine how the NCS is performing currently and identify ways in which the NCS can better support families. As part of this evaluation, the hours-based model of the NCS will be reviewed.
